Reports to: Executive Director
Supervisory Responsibility: Senior Accountants, Accounting Assistant
Pay: $115,000.00 per year
Benefits: 403(b), Dental, Health, Vision, Life, Paid Time Off, and Sick Pay
Schedule: Monday-Friday AM-PM
About East Oakland Community Project
East Oakland Community Project is led by dedicated and compassionate staff who operate with a high level of responsibility and integrity while serving people and families experiencing homelessness. Across the organization, we value diversity in all its forms. We embrace initiatives that encompass a strong ethic of caring for others while supporting personal growth and positive change for our staff. We work collaboratively and inclusively with our residents, our staff, our board and the greater Oakland community.
The Controller is responsible for ensuring timely and accurate financial operations, accounting practices, fiscal records and financial report preparation. This is a full-time position with hours Monday thru Friday.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Supervise the accounting staff
- Oversee payroll procedures and processing for approximately 120 employees.
- Manage the submission of monthly invoices to the appropriate funding agencies.
- Manage cash flow, monthly forecasting and year to date reporting.
- Coordinate financial audits and other financial monitoring including preparation of reports, schedules, and analysis for internal and external use.
- Ensure annual, quarterly, and periodic national, state, and local filings are completed.
- Support the annual budget process.
- Financial reporting and management of the close activities; monthly, quarterly and year end is required. Previous experience working with the external auditors regarding the audited financials and the annual tax return is required.
- Produce accurate and timely financial reports for internal and external reporting. Analyze variances, prepare KPIs and update forecasts.
- Cash Flow Management which includes but not limited to overseeing the day-to-day operations, reviewing and reconciliating cash transactions, and the monthly bank reconciliation.
- Financial analysis, budgeting, forecasting, expenses and monitoring budgetary revenues, variance & flux analysis of monthly financial reports.
- Prepare monthly reconciliation of asset and liability accounts and related expense accounts
- Maintain and reconcile AP sub-ledger
- Maintain Fixed Asset ledger and prepare reconciliation and analysis of activity.
- Assist the Finance Department with month-end close processes.
- Participate in identification of invoices to be paid
- Track bank activity and oversee daily posting of program checkbook activity and uploading of cleared checks.
- Ability to train & mentor staff, meet tight deadlines, managing schedules & deliverables for audits.
- Participate in ongoing budget versus actual reviews, analyze key variances, and provide information and feedback as appropriate.
- Ability to work cross functionally with various internal departments, program leadership & teams.
- Resolve accounting issues and provide guidance to team staff, including managing program revenues & expenses analysis.
- Bachelor's degree in accounting or finance preferred
- Minimum 6 years of experience in accounting for a non-profit preferred
- Minimum of 5 years of supervisory experience that includes hiring, evaluating staff performance, interpreting and implementing personnel policies related to employee disciplinary procedures for three or more staff members.
- Experience in Budgeting and Planning, and thorough understanding of government contract accounting (State, County, City Contracts) in grant management and cost allocation
- Experience and knowledge of GAAP non-profit accounting, payroll and 990 tax returns
- Advanced Excel skills, including pivot tables, macros, and v-look-ups.
- Accuracy in preparation and review of daily work and projects.
- Able to meet tight deadlines, driven, self-motivated and possesses high integrity
- Curiosity and drive for accuracy and creativity. Open to learning new and creative ways to perform tasks and management responsibilities. Open to change.
- Ability to work flexible work-hours
- Healthy and able to effectively manage job-related stress.
Send a resume and cover letter in PDF format email@example.com.
Use subject line: FName, LName for Controller (your first name and last name).
In the cover letter, answer these questions:
- What kind of experience do you have working with the homeless community?
- How well do you perform in a pressured, fast-paced environment and in consultation with supervisors?
- Briefly describe your experience with Cost Allocation and Government Grant Billing procedures.